Odoo Real Estate Case Study: Automated Rent Invoicing for 1,500+ Units

Real Estate & Property Management · Client names are kept confidential at their request.

A Riyadh property management company with 100+ employees and 1,500+ units was invoicing tenants manually and needed ZATCA Phase 1 and 2 compliance. Ruaa Alebtekar implemented Odoo Accounting, Sales, Real Estate Management, Contracts and dashboards in 10 weeks. Rent invoices for all 1,500+ units are now generated automatically, every invoice is ZATCA compliant, and owners see live financial dashboards.

Key results

Client at a glance

Industry	Real estate and property management
Location	Riyadh, Saudi Arabia
Company size	100+ employees, 1,500+ units
Go-live	10 weeks
Odoo modules	Accounting, Sales, Real Estate Management, Contracts Management, Dashboards & Reporting, ZATCA e-Invoicing

The challenge

The company managed projects, units, contracts, maintenance and finances through disconnected processes and manual tenant invoicing, while ZATCA compliance put growing pressure on the finance team.

• Reservations and unit updates were tracked manually with little visibility.
• Manual document handling risked lost or duplicated contracts and customer records.
• ZATCA Phase 1 and 2 compliance was required, and the existing accounting software was not integrated.
• Sales team targets and commissions were hard to monitor.
• Reporting was slow, with limited visibility into project profitability.

The solution

We centralized projects, units, contracts and documents in Odoo and connected them to accounting, so recurring rent invoices are created from the contracts themselves and submitted to ZATCA automatically.

Odoo modules: Accounting, Sales, Real Estate Management, Contracts Management, Dashboards & Reporting, ZATCA e-Invoicing.

Before and after Odoo

Before	After
Manual invoicing and contract tracking	Fully automated rent invoicing
Disconnected processes	Centralized project and unit management
Not ZATCA compliant	ZATCA Phase 1 & 2 compliant
No live financial reporting	Live dashboards for owners and managers

Results in detail

• All recurring rent invoices are generated and sent automatically on schedule, with no manual intervention.
• ZATCA Phase 1 and 2 e-invoicing is fully operational: every invoice is submitted to FATOORA automatically.
• Contract tracking and visibility improved across all real estate projects and units, reducing the risk of lost or duplicated records.
• The finance manager now spends 80% of their time on analysis and reporting instead of data entry.
• Owners and managers see live dashboards for P&L, occupancy rates and cash flow.
• Commission, sales and maintenance tracking improved.
• The project went live in 10 weeks with no disruption to tenant billing cycles.

Implementation timeline

Timing	Phase
Weeks 1–2	Discovery and scoping
Weeks 3–6	Implementation and data migration
Weeks 7–9	Training and testing
Week 10	Go-live and support

What the client says

Working with Ruaa Alebtekar on our Odoo implementation has made a real difference in how we manage our operations. We now have a central place to manage our real estate projects, units, contracts, and documents, which has improved visibility and reduced the risk of lost or duplicated records.

Management team, property management company, Riyadh

Why companies choose Ruaa Alebtekar

• Odoo Silver Partner based in Riyadh, with 40+ projects delivered for 29 active clients
• 89% client retention: we stay involved after go-live
• Full ZATCA Phase 2 compliance included in every implementation
• Local team for fast response and on-site visits when needed
• Training and support in Arabic and English

Related services

Real Estate Solution · Odoo Implementation · Odoo Customization · See all case studies

Want results like these for your business?

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